Hiring: Part-Time Special Events Associate



Job Description

TITLE:  Part-time Special Events Associate (Non-Exempt)

PRIMARY LOCATION:  Emmaus Main Office (South Side)

PRIMARY SCHEDULE:  15 hours per week (3 hours per day – hours flexible)

START DATE:  January 2018 (Applications will be accepted through December 8th, 2017.)

STARTING SALARY:  $15.00 /hr

QUALIFICATIONS: College Diploma or Comparable Experience, Act 33/34 clearances, good knowledge of computer programs such as the Microsoft Office Suite and ability to learn donor database, website, event ticketing, and auction software; good communication and organization skills; ability to multi-task. Fundraising experience preferred.

JOB DESCRIPTION: The Special Events Associate reports to the Director of Development and assists the Development Office with activities related to planning, marketing, and implementing special events and fundraisers. Responsibilities may include:

  • Assisting the Development Director with developing and implementing a timeline for each special event to ensure a successful execution. Annual events include a Gala, Golf Outing, 5k Race, and Purse Bash, as well as additional raffles and small events.
  • Working with volunteer event committees to plan special events. Includes occasional evening meeting commitments (approximately 1-2 times per month).
  • Assisting the Development Director with the production of marketing materials and content for the promotion of special events, sponsorships, and giving opportunities.
  • Engaging in online promotion of special events through web and social media resources.
  • Assisting with direct mail needs and implementation.
  • Identifying potential event supporters and soliciting in kind donations and sponsorships from the business community to support event auctions and raffles.
  • Providing support for special event logistics, including the organization of auctions and raffles, ticket sales, event food and entertainment details, and volunteer coordination.
  • Other duties as assigned.


  • Proficiency in Microsoft Office Suite and social media, and a willingness to learn donor database, WordPress, and other special event-related software systems.
  • Proficiency in conducting online research as needed.
  • Good written and verbal communications skills.
  • Ability to organize and prioritize work.
  • Good interpersonal skills and willingness to solicit donations from local businesses.
  • Dedication to a mission-focused work environment that centers the needs of individuals with intellectual disabilities and the quality of the Emmaus programs.

To apply, contact Tiffany Merriman-Preston, Director of Development, at tmerrimanpreston@emmauspgh.org for more info. EOE. Job application, to be included with resume, is available here.